Job Description

POSITION: SENIOR SUPPLY CHAIN OFFICER

Location: ABUJA 

Objectives:

The Senior Supply Chain Officer will work other units within MSI Nigeria Reproductive Choices (MSIN) to drive the management of Social Marketing activities. The holder of the role will follow up on all services required to support the Social Marketing Unit from Fleet, Logistics, Inventory, Procurement and other administrative support in which the Finance and Procurement directorate oversees the technical aspect and Management support from Social Marketing directorate. The Finance Directorates oversees the Inventory aspect of his/her responsibility. The role holder will also provide liaison responsibility for MSIN in Lagos as the need arises.

International Procurement for Social Marketing

·       Prepare PRF for international Procurement considering the lead time for shipment.

·       Ensure approval of all international PO and follow-up with shipment.

·       Follow-up with P&L to ensure all document for clearing of consignment is complete and you have copies.

·       Ensure the clearing agent has been contracted for the clearing of consignment before the Estimated Date of Arrival (EDA).

·       Work with inventory to ensure final delivery point and grid as the need arises.

·       Resolve issues with regulatory agencies.

Local Procurement for Social Marketing

Manage the usage of the daily vehicle checklist/Fleet visit.

·       Work with PILAM to prepare RFQ documents and send them out to vendors.

·        Participate in SM Procurement Committee Meetings

·       Coordinate all Port activities in Lagos

·       Support clearing agent in the release and transportation of items from the port to the warehouse

·       Support on any NAFDAC/Customs issues in Lagos

·       Take delivery of the containerized SM products cleared in Lagos into MSION warehouse or third-party warehouse. 

·       Retrieval and download of Data logger and share report with ASO I &A unit alongside the LSO GRN.

      Support in the implementation and realization of the SM sales and distribution plan through working with Inventory and Social Marketing. 

·       Supporting in the planning of stock in warehouse, stock in transit and accurate Forecasting.

·       Manage the Dispatch tracker 

Logistics and Fleet Management of SM vehicles

 Efficiently setting and monitoring stock dispatch, drivers and fleet controls: authorized use of vehicles; key control; logbooks; fuel cards; tools and equipment.

·       Advising on the most efficient and cost-effective way of regional stock dispatch and distribution at the right quantity, right quality, right time, right temperature, right place and right person

·       Daily managing and allocating vehicle fleet for service delivery and transportation requirements.

·       Daily enforcing the use of Total Fuel card and manage any query on total platform

·       Ensuring Vehicles are in roadworthy condition, and serviced on time @ 5,000km.

·       Preventive maintenance and repairs carried out by a professional service provider.

·       Establishing high level of mechanical awareness by service providers.

·       Enforcing Routine vehicle checks by drivers using vehicle daily checklist            

·       Enforcing, Reporting and repair of vehicle defects; original spare parts only.

·       Scheduling service Intervals with adherence to A-B-C servicing requirements

·       Ensure there are Commercial service agreement (contracts) for vehicle maintenance service and repairs

·       Provide regular feedback, guidance and support to the Regional Manager and Logistics & Fleet Management Coordinator on appropriate actions which need to be undertaken to improve performance and guide on trip movement/retirement 

·       Managing vehicle incidents. Notifications of incidents to country and global levels.

·       Preparation and submission of vehicle incident reports, supporting documents and cause analysis statement.

·       Maintaining vehicle incident register and cause statistics. TrackPoint – entry of incident information.

·       Work with RFOs to carry out monthly cycle count to determine Critical Stock consumption rates and interpreting same into the following reports;

1.     Critical Stock Report

2.     CPFR (Collaborative Planning, Forecast & Replenishment) Report

·       Maintaining GWP (Good Warehouse Practice) and HSE (Health, Safety & Environment) standards through tidy shelving, racking system/ store arrangement, FEFO (First Expired First Out), FIFO (First In First Out), Stock Codification/ labelling.

·       Give monthly report on expired drugs and medical consumables.

·       Work with inventory for commodity plan and forecasting to ensure zero stockout

·       Ensure quarterly fumigation and deep cleaning is carried out in a regional and states offices.

·       Ensure prompt settlement of payment for third-party invoices associated with corporate services unit deliverables (Hotels, facility management, janitorial, security and all ancillary services)

·       Ensure prompt settlement of all routine and statutory bills for regional and state offices(electricity, water, environmental sanitation etc.)

Required Qualifications:

 A First Degree in administration, management, humanities, social sciences or related discipline.

·       Not less than 6 years post-graduation experience.

·       Previous cognate experience in any of these functions: Human Resource, Administration, Procurement, Information Technology, Inventory & Assets Management. 

·       Membership of relevant professional body.

·       Strong analytical and reporting capabilities – this means pulling data from various sources into excel and other applications and turning generated data into actionable information.

·       A working knowledge of Tally, Liza Personnel or other Employee Self Service solutions.

Excellent written and verbal communication skills.

      Self-starter, with project management skills

Team player with passion for work and desire to generate results.

Excellent interpersonal skills and ability to interact with colleagues at all levels.

Critical thinking and problem-solving skills.

Ability to simultaneously coordinate multiple, high-priority projects.

Familiarity with the different cultural, social and religious identities in Nigeria, international health, development issues and the international donor community.

Valid Driver’s License